Export Documentation

Whatever you need to know about trading overseas, your first port of call should be the International Trade team at Lincolnshire Chamber of Commerce.

The Chamber plays a unique role in supporting and boosting Lincolnshire’s trade activity, our team offers help and advice, as well as providing export documentation services and we also have the resources to connect with organisations all around the world, plus other Chambers of Commerce within the UK and internationally.

– Export Documentation
– International Trade Support
– Training and Events
– News

Want to know more?

Contact us: international@lincs-chamber.co.uk or 01522 523333 (option 3).

Brexit Support Our services News UKGT tariff Export Documentation Applying Certificates Pricing

Our Export Documentation service during Coronavirus

In light of the tightening of COVID restrictions, we have reviewed our procedures for the collection of certified documentation from our Commerce House office in Lincoln.

With the significant increase in prevalence of the epidemic we want to continue to ensure that the potential exposure to staff, users of the building and members is minimised. Therefore, we will not be able to offer a collection service for the foreseeable future.

To allow for the processing of documentation that used to be collected we can offer the Ecert Express service where documents can be printed in your own office, this will involve purchasing blank certificate stocks from us prior (please ask one of the team who will help you set up this facility).

For any questions, contact us via 01522 523333 or email international@lincs-chamber.co.uk


Our calendar is full of International Trade training courses, which will all take place via Zoom.

Click here to see upcoming International Trade workshops and to register.


ChamberCustoms is a customs declaration service delivered by the Chamber for UK importers and exporters, of all sizes.

With our extensive knowledge, reputation and first-class service in facilitating International Trade, we can take the hassle out of your hands when it comes to importing and exporting goods.

Click here to find out more.

Electronic Express/Standard Service 
Our International Trade helpdesk and electronic export documentation service will not be affected and will continue as normal, which is why we are urging exporters where possible to use the eCert express service.

eCert System 
With some slightly different ways of working, we would like to take this opportunity to invite businesses to use our electronic documentation service to ensure minimal disruption, this will include:

– Businesses who currently bring documentation in person

– Businesses who post documentation

If you are not registered for the eCert system please follow the online steps using the following link: https://www.ecert.sgs.com/uk

Export Document news

Qualifying for preference when importing from the EU

HMRC have provided a flowchart which will be useful when trying to decide if your goods qualify for preference when importing from the EU. Those wishing to re-export EU goods from the UK may also find it useful. Download the flowchart here.

Preferential tariff rates on Chile exports

DIT have confirm that, as of 12 January 2021, preferential tariff rates on UK exports to Chile, as set out in the agreement, are being applied.

For goods imported to Chile from the UK between 1 January 2021 and 12 January 2021, preferences are being applied retrospectively. Businesses can claim back any additional tariffs paid since 1 January 2021 from the Government of Chile. The Government of Chile has issued guidance on this rebate scheme (Chapters III and IV).

EUR1’s can be issued going forward to claim preference.

See all International Trade news

Rules of Origin

The UK and the EU have agreed that supplier declarations on origin don’t need to be in place for the first twelve months. Supplier declarations will need to be available if requested for goods imported during that twelve month period, but a request would only be made after the twelve months.

Preferential tariff claims can be made up to three years after import. A C285 form will be required for a repayment request in the UK.

In the UK, only a UK EORI number is needed from HMRC. No HMRC authorisation of any origin documentation is required for this FTA.

There are several interim product specific rules for electric accumulators and electrified vehicles annexed to the Agreement. Click here for more information.

Trade Agreements and Required Actions for Importers & Exporters
Since 1st January 2021, there have been changes to the documentation which has to be completed for goods you may be importing or exporting.

We outline the UK-EU Trade Agreement, UK-Turkey Trade Agreement and UK Non-EU Countries Trade Agreements and the changes to documentation here.

Egypt Legalisation Price Increase
The Consulate General of the Arab Republic of Egypt in London have decided, that effective immediately the price of legalisation for all export documents will increase from £44.00 to £110.00 per document.

Therefore, we have adjusted its pricing on the online batch forms (POS system) to reflect this change in legalisation fees.

Qatar refusing to accept electronic UK Certificates of Origin

The British Chambers of Commerce has confirmed some Qatari customs authorities are now refusing to accept electronic Certificates of Origin and are insisting that documents are also legalised. We have raised this matter with the Department for International Trade (DIT) who are making representations to their customs authorities.

In the meantime we suggest that manual certificates are used and documents are legalised.

The authorities are intending to charge a 1% penalty for shipments which do not comply.

Arab Documentation Delays

Please note we are experiencing significant delays on Arab documentation submitted. We are struggling to communicate with the Arab Chamber, and some of the embassies are closed.

if your business is planning to do any Arab documents in the near future, please bear in mind the extended delays with getting these documents returned.

Switzerland and Chile – accepting Electronic Stamps

We have been notified by HMRC that both Switzerland and Chile will on a temporary basis now accept documents issued using our online platforms. The EZ Cert platform has updated their systems to allow these to now be processed.

Saudi Arabia – accepts electronic UK Certificates of Origin
The BCC in conjunction with DIT have negotiated with the Saudi customs authorities for electronic UK Certificates of Origins to be accepted with immediate effect.

The electronic providers have been notified and will be updating their systems as necessary.

Maintaining the flow of trade at the border

In order to maintain the flow of trade at the border during the current Coronavirus outbreak, the Department for Environment, Food and Rural Affairs (DEFRA) has announced that Border Control Posts (BCP) may temporarily accept scanned or electronic copies of health certification from competent authorities or operators in some specific circumstances.

Any measures taken are only for the duration of the Coronavirus outbreak. Speak directly to the relevant BCP for further clarification and if you have questions about a particular import.

Temporary Extension for Formal Undertakings

We appreciate a number of exporters have had difficulty getting the Formal Undertaking signed during the current pandemic with remote working.

During the pandemic you are now allowed to give an extension of 30 days on existing Formal Undertakings to give exporters the time to get the Formal Undertaking signed and posted to us.

Get more advice and business support

Visit our Coronavirus Advice Hub

Visit the Advice Hub


The UK Global Tariff (UKGT) has been released. UKGT will be the UK’s new most-favoured nation (MFN) tariff regime (replacing the EU’s Common External Tariff) on 1 January 2021, unless an exception applies. For example, the goods you’re importing:

– are from a developing country that pays less or no duty because it’s part of the Generalised Scheme of Preferences;

– are from a country that has a trade agreement with the UK; or

– have a relief or tariff suspension that’s operated by the UK.

Find out more about UKGT

Export Documentation

Our export documentation service is available for members and non-members of Lincolnshire Chamber of Commerce. However, being a member entitles you to a range of discounts that can save your business hundreds of pounds.

The accurate completion of export documentation is vital if charges and delays are to be avoided and shipments are to meet their deadlines.

Our Export Documentation Services include:

  • Access to the eCert Certification Platform
  • Arab Certificate of Origin
  • UK EUR1 Movement Certificate
  • UK Certificate of Origin
  • Pricing Export Documents and Pre-checking and Document completion Guidance

Applying for Export Documents


There are several ways to complete the documentation and they vary depending on what documentation is required by your customer.


The most popular form of applying for export documents is through our electronic system, eCert, which means that your export documents can be checked, approved, stamped and returned without you having to leave your desk and completed within the same day.

This is deemed the quickest and safest method of sending and receiving your documents as you do not need to rely on the post or couriers because you can print it out from the comfort of your own office.

Click here to register for this service.

New to eCert? – We have a dedicated international trade team who can provide training on the eCert system with the aim of getting the documents completed correctly first time to prevent future rejection charges.

See our Export Documentation price list here.


On some occasions we require carbon copies of your documentation, in these instances Certificates and documentation should be sent to:

International Trade
Commerce House
Carlton Boulevard

While you wait

We also offer a while you wait service; however, it is advised that you book a time slot to ensure the team are available. Please note this service is only available between 9:30am and 3:30pm and may not be available while Coronavirus measures are in place.

Arab Certificate of Origin

These certificates are normally required for shipments to evidence the origin of the goods and may also be requested by the importing company and may be used in the following Arab League Nations:

Algeria, Bahrain, Djibouti, Iraq, Jordan, Kuwait, Lebanon, Libya, Mauritania, Morocco, Oman, Qatar, Saudi Arabia, Somalia, Sudan, Syria, Tunisia, UAE and Yemen.

Arab Certificates of Origin can be completed by the exporter or the agent and presented to the Lincolnshire Chamber to be forwarded to the Arab British Chambers of Commerce (A-BCC).

This will then be certified by the A-BCC and legalised by the Embassy of the importing Arab country, certifying the origin of the goods stated.

How long will it take?

If your customer is asking for an Arab Certificate, this will mean that the documents MUST be legalised by the relevant Embassy which will incur extra charges and take longer to process, please allow 2 – 3 weeks for the return of the legalised documents.

Why do I need a Arab Certificate of Origin?

An Arab Certificate of Origin can be requested due to the following reasons:

– To be used as a legislative requirement of the importing country

– A letter of credit requirement

– Importer preference as to origin of the goods

– Customs authorities proof of origin requirement

UK EUR1 Movement Certificate

A UK EUR1 Movement Certificate enables importers in certain countries to import goods under preference, which means your customer abroad may pay a lower or ‘nil’ rate of import customs duty on goods.

To qualify the goods must ‘originate’ in the UK or EU and the preference system only applies to countries where certain trade agreements exist with the EU.

Preference-giving countries include:

Algeria, Morocco and Tunisia (Maghreb group)

Egypt, Jordan, Lebanon and Syria (Mashraq group)

Iceland, Norway, Switzerland and Liechtenstein [European Free Trade Association (EFTA)]

Bulgaria and Romania

Faroe Islands

West Bank Gaza


Turkey (for agricultural and coal and steel products only – all other products are covered by

Customs Union arrangements between the EC and Turkey)

Ceuta and Melilla


South Africa


Former Yugoslav Republic of Macedonia (FYROM)




UK Certificates of Origin

UK Certificates of Origin are a customs clearance requirement to evidence the origin of the goods involved in a shipment.

A UK Certificate of Origin is filled out by the exporter and states that the shipment has been wholly produced, manufactured or processed in a particular country.

Although the process and the requirements for foreign evidence will remain unchanged there will be a few amendments, you can find the guidance here.

Egyptian Legalisation

UK Certificates of Origin can also be legalised through us by the Egyptian Embassy if required. You would need to allow 5-7 working days for this service.


Download the Guide for UK Certificates of Origin

Pricing Export Documentation

Our fees for certifying your international trade documentation are among the most competitive around.

See our pricing schedules for a breakdown of costs for the following:

– UK Certificate of Origin

– UK EUR1 Documents

– TR Documents

– Other documents i.e. commercial invoices/packing lists

– Arab Countries Certificates of Origin

Certification charges for the UK Certificate of Origin, UK EUR1 Documents, and Certification of ‘other’ documents i.e. commercial invoices/packing lists.

Contact us via international@lincs-chamber.co.uk or call us on 01522 523333 (option 3).


DIT Coronavirus guidance for UK businesses trading internationally

DIT can support businesses by:

– providing assistance with customs authorities to ensure smooth clearance of their products

– offering advice on intellectual property and other issues with business continuity British businesses that may face disruption due to the spread of coronavirus can contact DIT’s dedicated business support team by emailing COVID19@trade.gov.uk.

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