Export Documentation

Whatever you need to know about trading overseas, your first port of call should be the International Trade team at Lincolnshire Chamber of Commerce.

The Chamber plays a unique role in supporting and boosting Lincolnshire’s trade activity, our team offers help and advice, as well as providing export documentation services and we also have the resources to connect with organisations all around the world, plus other Chambers of Commerce within the UK and internationally.

– Export Documentation
– International Trade Support
– Training and Events
– News

Want to know more?

Contact us: international@lincs-chamber.co.uk or 01522 523333 (option 3).

Coronavirus Export Documentation Applying Certificates Pricing

Coronavirus

 

In light of the current situation we are taking steps to reduce the risk to our staff, members and wider community whilst maintaining a level of service to allow you to run your business smoothly.

Electronic Express Service 
Our International Trade helpdesk and electronic export documentation service will not be affected and will continue as normal, which is why we are urging exporters where possible to use the Ez Cert express service.

Standard Documentation (ATRs and EUR1s) 
If you need to apply for a standard document on the Ez Cert system, we will need prior notice of this, whilst the team will be available Monday to Friday, documentation that requires printing this service will only be available on Tuesdays and Thursdays.

While You Wait/Drop In Service
In line with Government guidelines in relation to social distancing and with the introduction of scheduled office working, we are unfortunately not going to be offering our While You Wait or Drop In Services at this time. However, we will be continually monitoring the situation and will update you as and when required.

EZ Cert System 
With some slightly different ways of working, we would like to take this opportunity to invite businesses to use our electronic documentation service to ensure minimal disruption, this will include:

  • Businesses who currently bring documentation in person
  • Businesses who post documentation

If you are not registered for the EZ Cert system please follow the online steps using the following link: https://www.e-zcert.com/uk/

DIT Coronavirus guidance for UK businesses trading internationally

This advice is for UK businesses that export or deliver goods and services abroad and have been impacted by the spread of coronavirus (COVID-19).

DIT can support businesses by:

– providing assistance with customs authorities to ensure smooth clearance of their products

– offering advice on intellectual property and other issues with business continuity British businesses that may face disruption due to the spread of coronavirus can contact DIT’s dedicated business support team by emailing COVID19@trade.gov.uk.

Get International Trade support

Get more advice and business support

Visit our Coronavirus Advice Hub

Visit the Advice Hub

Export Documentation

Our export documentation service is available for members and non-members of Lincolnshire Chamber of Commerce. However, being a member entitles you to a range of discounts that can save your business hundreds of pounds.

The accurate completion of export documentation is vital if charges and delays are to be avoided and shipments are to meet their deadlines.

Our Export Documentation Services include:

  • Access to the E-zCert Certification Platform
  • Arab Certificate of Origin
  • EUR1 Movement Certificate
  • European Community Certificate of Origin
  • A.TR Movement Certificates
  • Pricing Export Documents and Pre-checking and Document completion Guidance

Applying for Export Documents

There are several ways to complete the documentation and they vary depending on what documentation is required by your customer.

E-zCert

The most popular form of applying for export documents is through our electronic system, e-zCert, which means that your export documents can be checked, approved, stamped and returned without you having to leave your desk and completed within the same day.

This is deemed the quickest and safest method of sending and receiving your documents as you do not need to rely on the post or couriers because you can print it out from the comfort of your own office.

Click here to register for this service.

 

New to e-zCert? – We have a dedicated international trade team who can provide training on the e-zCert system with the aim of getting the documents completed correctly first time to prevent future rejection charges.

See our Export Documentation price list here.

Post

On some occasions we require carbon copies of your documentation, in these instances Certificates and documentation should be sent to:

International Trade
Commerce House
Carlton Boulevard
Lincoln
LN2 4WJ

 

While you wait

We also offer a while you wait service; however, it is advised that you book a time slot to ensure the team are available. Please note this service is only available between 9:30am and 3:30pm.

Arab Certificate of Origin

These certificates are normally required for shipments to evidence the origin of the goods and may also be requested by the importing company and may be used in the following Arab League Nations:

Algeria, Bahrain, Djibouti, Iraq, Jordan, Kuwait, Lebanon, Libya, Mauritania, Morocco, Oman, Qatar, Saudi Arabia, Somalia, Sudan, Syria, Tunisia, UAE and Yemen.

Arab Certificates of Origin can be completed by the exporter or the agent and presented to the Lincolnshire Chamber to be forwarded to the Arab British Chambers of Commerce (A-BCC).

This will then be certified by the A-BCC and legalised by the Embassy of the importing Arab country, certifying the origin of the goods stated.

How long will it take?

If your customer is asking for an Arab Certificate, this will mean that the documents MUST be legalised by the relevant Embassy which will incur extra charges and take longer to process, please allow 2 – 3 weeks for the return of the legalised documents.

Why do I need a Arab Certificate of Origin?

An Arab Certificate of Origin can be requested due to the following reasons:

  • To be used as a legislative requirement of the importing country
  • A letter of credit requirement
  • Importer preference as to origin of the goods
  • Customs authorities proof of origin requirement

EUR1 Movement Certificate

An EUR1 Movement Certificate enables importers in certain countries to import goods under preference, which means your customer abroad may pay a lower or ‘nil’ rate of import customs duty on goods.

To qualify the goods must ‘originate’ in the UK or EU and the preference system only applies to countries where certain trade agreements exist with the EU.

Preference-giving countries include:

  • Algeria, Morocco and Tunisia (Maghreb group)
  • Egypt, Jordan, Lebanon and Syria (Mashraq group)
  • Iceland, Norway, Switzerland and Liechenstein [European Free Trade Association (EFTA)]
  • Bulgaria and Romania
  • Faroe Islands
  • West Bank Gaza
  • Israel
  • Turkey (for agricultural and coal and steel products only – all other products are covered by
  • Customs Union arrangements between the EC and Turkey)
  • Ceuta and Melilla
  • Mexico
  • South Africa
  • Albania
  • Former Yugoslav Republic of Macedonia (FYROM)
  • Croatia
  • Chile
  • Ukraine

A European or EC Certificates of Origin

A European or EC Certificates of Origin are a customs clearance requirement to evidence the origin of the goods involved in a shipment.

A Certificate of Origin is filled out by the exporter and states that the shipment has been wholly produced, manufactured or processed in a particular country.

Why is a Certificate of Origin needed?

A Certificate of Origin can be requested due to the following reasons:

  • Meet the requirements of customs in their own country

Egyptian Legalisation

European Community Certificates of Origin can also be legalised through us by the Egyptian Embassy if required. You would need to allow 5-7 working days for this service.

A.TR Movement Certificates

A.TR Movement Certificates are used to entitle goods which are in ‘free circulation’ in the EU to receive preferential import duty when shipped to Turkey, which means that your customer pays a lower or nil rate of import duty on your goods.

Before applying for your documents, exporters completing an A.TR Movement Certificate must comply with HM Revenue & Customs Notice 812. 

Pricing Export Documentation

Our fees for certifying your international trade documentation are among the most competitive around.

See our pricing schedules for a breakdown of costs for the following:

– European Community Certificate of Origin

– EUR1 Documents

– TR Documents

– Other documents i.e. commercial invoices/packing lists

– Arab Countries Certificates of Origin

Certification charges for the European Community Certificate of Origin, EUR1 Documents, ATR Documents and Certification of ‘other’ documents i.e. commercial invoices/packing lists.

Contact us via international@lincs-chamber.co.uk or call us on 01522 523333 (option 3).

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