Export Documentation

Whatever you need to know about trading overseas, your first port of call should be the International Trade team at Lincolnshire Chamber of Commerce.

The Chamber plays a unique role in supporting and boosting Lincolnshire’s trade activity, our team offers help and advice, as well as providing export documentation services and we also have the resources to connect with organisations all around the world, plus other Chambers of Commerce within the UK and internationally.

Want to know more?

Contact us: international@lincs-chamber.co.uk or 01522 523333 (option 3).

Let us help you with:

Brexit Support Our services Grant Funding News

Export Documentation Applying Pricing

Our Export Documentation service during Coronavirus

While Covid restrictions are in place, we are not able to offer a collection of certified documentation from our Commerce House office in Lincoln.

To allow for the processing of documentation that used to be collected we can offer the Ecert Express service where documents can be printed in your own office, this will involve purchasing blank certificate stocks from us prior.

For any questions, contact us via 01522 523333 or email international@lincs-chamber.co.uk


Our calendar is full of International Trade training courses, which will all take place virtually. Click here to see upcoming International Trade workshops and to register.


ChamberCustoms is a customs declaration service delivered by the Chamber for UK importers and exporters, of all sizes.

Click here to find out more.

Available Grant Funding

Secure a grant from DIT’s Internationalisation Fund

The Department for International Trade has now launched its new European Structural and Investment Fund (ESIF) for eligible East Midlands businesses.

Match-funded grants of between £1,000 and £9,000 are available for future activity (subject to eligibility and availability) to support work to develop new overseas markets.

To secure a grant, you will need to fund a proportion of your costs yourself. This varies according to where your business is based and will be either 40 or 50% of the total cost. East Midlands businesses looking for support can find out more here.

Read more and apply

The government has made £20 million available through the current SME Brexit Support Fund.

You can apply for up to £2,000 through the SME Brexit Support Fund to pay for practical support, including training and/or professional advice, if you are a trader with up to 500 employees and no more than £100 million annual turnover. Two types of grants are available:

Grant for Training

You can apply for this grant to book on our International Trade Operations and Procedures (ITOPS) workshops, starting in September 2021, and February 2022.

Grant for Professional Advice

This grant can be used towards the cost of our ChamberCustoms service.

Read more and apply

Export Document news

German-British Chamber offers webinar on new German packaging law

The German-British Chamber of Industry & Commerce is holding a webinar on “German Packaging Law: New Regulations Wrapped Up” on 8 July 2021.

The event is aimed at British exporters to the German market, both B2C and B2B, and will explain the most important new packaging regulations coming into force on 3 July 2021.

Click here to read more

UK EUR1 Declarations Update

HMRC have now updated their guidance for the declarations to be made on page 4 of a UK EUR1 application.

Click here to read the new guidance.

See all International Trade news

EUR1’s for Albania and Serbia

We can now issue EUR1’s for Albania, the trade agreement came into force on the 3rd May. The Government website will also be updated shortly to show this.

We can now issue EUR1’s for Serbia, guidance can be found here. Retrospective EUR1’s can be issued for goods that were in transit but arrived in Serbia after the date the agreement was agreed the 14th May.

Rules of Origin Update

HMRC have updated the guidance regarding the Rules of Origin for goods moving between the UK and EU. The adjustments are minor and relate to the time scale to make deferred declarations but the guidance is very useful for importers and exporters as rules of origin still seem to be an issue.

Click here to read more.

Rules of Origin for trading with the EU: SME Guidance

The Department of International Trade has shared further guidance for SMEs around Rules of Origin, which have been a sticking point for a lot of exporters since the new rules came into force on 1st January 2021.

Watch the new on demand video which summarise Rules of Origin processes for businesses.

Preferential tariff rates on Chile exports
Preferential tariff rates on UK exports to Chile, as set out in the agreement, are being applied.

Businesses can claim back any additional tariffs paid since 1 January 2021 from the Government of Chile. The Government of Chile has issued guidance on this rebate scheme (Chapters III and IV).

EUR1’s can be issued going forward to claim preference.

Maintaining the flow of trade at the border

In order to maintain the flow of trade at the border during the current Coronavirus outbreak, the Department for Environment, Food and Rural Affairs (DEFRA) has announced that Border Control Posts (BCP) may temporarily accept scanned or electronic copies of health certification from competent authorities or operators in some specific circumstances.

Any measures taken are only for the duration of the Coronavirus outbreak. Speak directly to the relevant BCP for further clarification and if you have questions about a particular import.

Export Documentation

Our export documentation service is available for members and non-members of Lincolnshire Chamber of Commerce. However, being a member entitles you to a range of discounts that can save your business hundreds of pounds.

The accurate completion of export documentation is vital if charges and delays are to be avoided and shipments are to meet their deadlines.

Our Export Documentation Services include:

Applying for Export Documents


There are several ways to complete the documentation and they vary depending on what documentation is required by your customer.

The most popular form of applying for export documents is through our electronic system, eCert, which means that your export documents can be checked, approved, stamped and returned without you having to leave your desk and completed within the same day.

This is deemed the quickest and safest method of sending and receiving your documents as you do not need to rely on the post or couriers because you can print it out from the comfort of your own office.

Click here to register for this service.

New to eCert?
We have a dedicated international trade team who can provide training on the eCert system with the aim of getting the documents completed correctly first time to prevent future rejection charges.

See our Export Documentation price list here.

On some occasions we require carbon copies of your documentation, in these instances Certificates and documentation should be sent to:

International Trade
Commerce House
Carlton Boulevard

While you wait
We also offer a while you wait service; however, it is advised that you book a time slot to ensure the team are available. Please note this service is only available between 9:30am and 3:30pm and is not available while Covid-19 restrictions are in place.

Pricing Export Documentation

Our fees for certifying your international trade documentation are among the most competitive around.

See our pricing schedules for a breakdown of costs for the following:

– UK Certificate of Origin
– UK EUR1 Documents
– TR Documents
– Other documents i.e. commercial invoices/packing lists
– Arab Countries Certificates of Origin

Certification charges for the UK Certificate of Origin, UK EUR1 Documents, and Certification of ‘other’ documents i.e. commercial invoices/packing lists.


Details of submission types:

Ecert Express – complete via platform and print yourself on stationery purchased.

Ecert Standard – complete via platform, chamber prints, certifies + posts back to exporter.

By Post – send to the Chamber for certification, chamber returns by post.

Prechecking – have your documentation checked by the team prior to submission.

Premium Service – advance your documentation checking to the top of the queue.

Contact us via international@lincs-chamber.co.uk or call us on 01522 523333 (option 3).

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